Coordinator of the Director's Cabinet, European Centre for Disease Prevention and Control, ECDC

Job summary
Applications are invited for the temporary agent post of Coordinator of the Director's Cabinet at the European Centre for Disease Prevention and Control (ECDC).

Location: Stockholm

Further details

Description of the Director’s Cabinet

The Cabinet supports the Director in overseeing the strategic development of the Centre and ensuring coordination. Within the Cabinet are separate programmes for Governance, Strategic Management, External Relations, and Country Cooperation.

Job description

The jobholder will report directly to and work closely with the Director of ECDC to coordinate and support the Director on all operational and organisational issues related to matters concerning the Director’s Cabinet.

Under the supervision and guidance of the Director, he/she will be responsible in particular for the following tasks:

• Coordinate, plan and follow up on implementation of the work of the Cabinet and in particular ensure the smooth circulation of information for cabinet members;

• Act as the Secretariat for the Executive Management Committee (EXC), prepare the meetings and follow-up on all its decisions; prepare the meetings and follow-up on other internal management fora (e.g. staff meetings, Cabinet and EXC retreats);

• Ensure that all incoming correspondence from outside partners addressed to the Director is promptly attended to and draft replies for the Director’s signature;

• Ensure consistency in the documents and correspondence originating from the Director’s Cabinet, in particular check all outgoing correspondence to be signed by the Director (whether originating from the Cabinet or from Units) for consistency and appropriateness in terms of content as well as levels, names and presentation, in liaison with other Cabinet members and in close collaboration with relevant units;

• Ensure that all the Director’s visits to Member States, to meetings of the EU institutions and to all other fora are adequately prepared and that the documentation and briefings provided are complete and appropriate; support the Director in preparing speeches, articles, and other documents; ensure that official visits to ECDC are adequately prepared and organised.

• Prepare the draft of the Director’s Annual Report in close liaison with the Health Communication Unit and the Planning and Monitoring Manager;

• Establish close working contacts with the operational units within the Centre and provide advise and support in drafting necessary managerial and organisational procedures; follow up on their implementation after their adoption by the Director;

• Prepare and coordinate the regular coordination meetings with SANCO C units and other briefings/reports requested by the Commission, in particular ensure in close collaboration with the other units that relevant background information and documents is available and that actions are taken to follow up on decisions/requests;

• Work closely with the Director on all other day-to-day operational issues and perform any other task assigned by the Director.